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Who is Eligible to Acquire Surplus Equipment?

Public schools, BOCES, Office of Children and Family Services (OCFS) and public libraries in New York State will be given first preference for distribution of equipment.

Other eligible entities include public and private institutions and not-for-profit institutions serving individuals with disabilities, senior citizens or low income individuals. In order to be eligible to receive equipment, private schools must meet the requirements for private schools as set by the Department

AnÌýapplication formÌýand written narrative must be submitted in order to be eligible to participate in the CREATE program.Ìý

Who is Eligible to Donate Equipment?

New York State Agencies

• All New York State agencies can donate to CREATE through Office of General Services (OGS) Bureau of Surplus Personal Property Disposition and according to OGS Regulations.ÌýÌý Please contact Michael Harris at 518-457-6335 for further information.

Non-State Agency Donors

• Non-State Agency donors, all private business enterprises, or private citizens are free to offer computer equipment for donation.
• Non-State Agency donors ( i.e.: Authorities, the Senate, corporations and other private vendors, etc.) are free to offer any type of computer equipment for donation; however, no guarantee can be made as to 100 percent placement of the equipment.Ìý Complete 486 or higher computer stations, laser printers, and severs are the most requested types of equipment.Ìý However, boxes of odds and ends have also been donated with success.
• The donation procedure for non-state agencies is very simple.Ìý The donor must supply the CREATE Administrator at the SED with the following donor information:
  • the name and telephone number of a contact person that will be responsible for coordination.
  • a list of the equipment available for donation, noting any equipment that is in disrepair, and,
  • a time frame for actual pick-up of the equipment.
• Once the donor information is received, the CREATE Administrator will coordinate the distribution of the computer equipment. Participants interested in acquiring the equipment are instructed to contact the donor directly for final pick-up arrangements.
• The CREATE Administrator will stay in contact with the donor throughout the process.Ìý In addition, the CREATE Administrator is available to assist in the resolution of any problems that may occur.Ìý Upon completion of the donation process, the donor provides back to the CREATE Administrator a list of who acquired the equipment and what they acquired. Ìý This is necessary for Legislative reporting purposes.Ìý It should also be noted that donors may be eligible for a tax write-off for the donated equipment.Ìý State and Federal tax laws should be reviewed to determine eligibility.